Discrimination and Harassment Policy and Procedures, File a Discrimination and Harassment Report, ADA Compliance and Disability Accommodations, Accessibility at Johns Hopkins University, Faculty and Staff Workplace Accommodations, Faculty and Staff Workplace Accommodation RequestForm, Documentation Guidelines for Individuals with Disabilities, Pre-Entrance Health Requirement Deadlines, Homewood Campus: University Housing Religious Accommodation Request Form. There is no public health emergency. If that effort fails or if the particular University office has questions, students may submit an online request for reasonable religious accommodations. Your printed name. Writing A Hardship Letter To Social Security. The Interactive Process can begin in a number of ways. Need help with a specific HR issue like coronavirus or FLSA? Although Title VII of the Civil Rights Act of 1964 and the Equal Employment Opportunity Commission (EEOC) do not require clergy letters to be submitted in order to obtain a religious accommodation to receiving . Dear Boss, First, I request a religious exemption. The Office of the University Chaplain has communicated to the faculty via the Provosts office a list of major religious holy days. If there is more than one option, the student affairs representative or employer will balance a student oremployees expressed preference with operational or academic considerations.Religious accommodations can take many forms. The VMS will be accessible via the myJH portal when it goes live on July 1. In most cases, students should seek to make arrangements with the appropriate University office first, contacting professors, residential life, or dining services. Gathering InformationOIE asks students and employees to complete the religious accommodation request form. Implementing the Religious Accommodation The Justice Centre does not have a standard template to address such individual beliefs. Your address The Department of the Air Force is processing a number of Religious Accommodation Requests for the COVID-19 vaccine. An employee may I anticipate this arrangement would be necessary for only 5 or 6 weeks, or until the sun starts to set after 5:00 p.m. The law requires that educational institutions must develop policies to accommodate student absences to allow students to take holidays for reasons of faith or conscience or for organized . According to new guidance from the Equal Employment Opportunity Commission (EEOC), employers can push back when there is: HR may speak with supervisors and inquire about whether the person talks about religion at work or has ever asked for specific days off. As a starting point, JAN offers general guidance about writing an accommodation request letter, which lays out possible elements to include in the body of the letter. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. If it would be easier, I would be happy to talk with you about this further in person or by phone. This is likely to be your HR representative, but do check on that first. For accommodation ideas by disability or limitation, visit JANs A to Z page. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team.If you have questions or concerns, please contactoie@jhu.edu. If students are sabbath-observant, they must make this fact known to their professors for any course in which Saturday work is required. As part of our commitment to diversity, inclusion and non-discrimination, the University makes good faith efforts to reconcile potential conflicts between an individuals strongly heldreligious, spiritual or philosophicalbeliefs and university work or academic requirements. I would like to request accommodations so that I might be able to perform my job effectively before my performance starts to suffer. These may prove helpful to consult. Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. The law requires that employees and employers engage in the Interactive Process. There are many types of accommodations. I am a practicing member of {Religion}. } The purpose of an accommodation request is to allow the requesting employee to perform certain job duties, either in their current role or in a position they are seeking. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. As you consider these examples, you may find it helpful to review How to Disclose a Disability and Request Accommodations in the Workplace on JANs page for Individuals, which also provides more information about the Americans with Disabilities Act (ADA). Examples of Accommodations We strive to be creative and flexible in arriving at a reasonable accommodation. However, the law does stipulate that the employer only has to conform if the accommodation will not cause the company any undue hardship. An applicant or employee to practice or observe his or her religion. Implementing the Religious AccommodationTo communicate the final accommodation, OIE will issue in writing a religious accommodation approval letter to the employee or student, and copy those relevant individuals (i.e. On [enter date or dates] we will be observing [name of holiday]. Consider the request. Ramadan Meal Options:Hopkins Dining is happy to add additional services and holiday specific menu items for students during Ramadan. Your letter should be a formal one, addressed to the right person. To help our brethren who may need support in writing a letter to establish a religious objection, we have created aReligious Accommodation Requesttemplate that can be used and modified to suit individual circumstances. As we approach the winter months, however, the sun sets earlier than at present. Bunting noted that companies that previously placed employees on unpaid leave when they declined COVID-19 vaccinations for religious reasons are now bringing them back to the workplace. whether the employee requesting a religious accommodation to a Covid-19 vaccination requirement works outdoors or indoors; whether the employee works in a solitary or group work setting, or has . For example, if an employer has to hire a temporary worker to cover Saturdays for an employee who misses shifts then for religious reasons, there might be an undue hardship in accommodating the employee, she said. Requests for accommodation should be made at the earliest opportunity once a student has become aware that a conflict exists. Don't, for example, automatically laugh when an employee says he or she is a follower of the Jedi. If employees have submitted a request for reasonable or religious accommodation due to the inability to comply with mandatory testing, they may request permission to remain off work, using their own leave credits or . Manager Responsibilities - Reasonable Accommodation Tips, 131 M Street, NE Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. Please log in as a SHRM member. For instance, your company may have a certain dress code that you cannot adhere to, expect you to work on what is classed as a day of rest in your religion, and so on. Site information is not to be replaced with or considered professional medical advice. Governor Jay Inslee is requiring thousands of employees to get . Be courteous and professional and show that you are willing to meet your employer halfway. I request Reasonable Accommodation to have {Company Name} {waive the requirement, provide a substitute, allow shift swap, etc.}. Please note:To receive a religious accommodation, the religious observance must be one required by one's religious tradition. Recognizing a Religious Accommodation RequestThe Office of Institutional Equity ("OIE") receives and reviews all religious accommodation requests, including but not limited to vaccine exceptionrequests. The University Chaplain will also consult with others related to the student's request. Staff with a medical, mental health, or developmental disability shall immediately contact their . Students and employees must generally submit religious accommodation requests annually. Edit your religious accommodation approval letter online Type text, add images, blackout confidential details, add comments, highlights and more. Below I have included some possible ideas that could help at my workstation. Religious accommodations can take many forms. The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. And, it is also for encouraging and enticing your clients to visit your place of business as well. This site contains User-Generated Content, meaning any and all information and content that a user submits to the Site. No attorney-client relationship is created by using the templates. Be aware of differences in state law. American University will make good faith efforts to provide reasonable religious accommodations to students whose sincerely held religious beliefs conflict with a university policy, procedure, or other academic requirement unless such an accommodation would create an undue hardship. Sample Accommodation Request Letter. Questions regarding applying for housing should be directed to Housing Operations at (410) 516-7960 or housing@jhu.edu. }); if($('.container-footer').length > 1){ It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys Vaccine Management System (VMS) that will launch on July 1, 2021. Whatever adjustments need to be made, you can count on me to do everything I can to cooperate fully. Requests for reasonable accommodation to participate in pre-employment polygraph examinations must be submitted to the Office . JAN provides free, confidential technical assistance about job accommodations and the Americans with Disabilities Act (ADA). In the meantime, they welcome feedback or questions from students who can reach them atdining@jhu.edu. Religious beliefs may exempt you from participating in certain functions or completing certain actions. Please note that accommodation requests received past the deadline will not be considered until afterhousing assignments are determined. He has requested a schedule that would accommodate his religious observance of . It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). 2. Requests for religious accommodations must be assessed on a case-by-case basis, considering the unique facts; the nature of the requested religious accommodation; the effect of approval or denial on the Service member's exercise of religion; and the effect of approval or denial on mission accomplishment, including unit cohesion. To request a religious accommodation: You must submit the Request for Religious Accommodation Form t o your Departmental HR Manager (DHRM) or their designee. A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. Employers can push backgentlyon religious accommodation requests and don't have to grant requests that would result in an undue hardship, which is much easier for employers to show for religious accommodation requests than disability accommodation requests. var currentUrl = window.location.href.toLowerCase(); The interactive process starts when a student or employeesubmits a religious accommodation request. However, unless the disability or the need for accommodation is obvious, it is the . As this would cause minimal burden for only minor {rescheduling, uniform changes, etc. I would like to request for accommodations to help decrease the pain caused by my back condition. An employer that rejects such a request should be OK if it's sued in such circumstances, and it likely will be sued, she added. The Orthodox Union certifies the Kosher program and offers lunch and dinner Sundays through Thursdays and lunch on Fridays. If an employee asks for time off on Saturdays to attend a religious service but also is known to attend a drag racing club then, the employer can push back and ask if the worker will attend the religious service or the drag race. The letter should make it clear that you are requesting reasonable accommodation in view of your religious beliefs. She had just been hired as a cashier at the fast-food restaurant. I am writing to request religious accommodation for my observance of Sabbath. 02. if there are additional services at other times, or services offered on campus versus at a home congregation). Dear Professor [last name], I am enrolled in your course [course number]. If you have questions or concerns, please contact, Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of, Johns Hopkins Medicine Compliance Deadlines. Financial Hardship Examples, Samples and Articles, Writing A Hardship Letter Religious Accommodation Discrimination, Writing A Hardship Letter Property Repairs. Employer's address. Sabbath Accommodation - Sundown Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME): Dear (NAME), As I believe you are aware, I am a Seventh-day Adventist. SPOKANE, Wash - State employees required to get the COVID-19 vaccine now have a way to request religious and medical exemptions. But for employees who need more ideas, the following examples offer additional guidance about how to communicate the need for an accommodation for various types of medical conditions. However, the rules do stipulate that you must make requests for certain accommodations based on your religious beliefs. I realize the need for this requested accommodation is still a few months away, but I wanted to make arrangements in advance so that we can discuss it and plan. Canadian law grants protection to an individuals personal religious beliefs which are sincerely held, regardless of whether those beliefs are adhered to by others or even by the faith community to which the individual belongs. Religious Exemption Letter. The most effective way to monitor religious accommodations is to encourage ongoing communication.Religious accommodations remain in effect through the date included on the approval letter unless the student or employee is notified by the University of a change. For example, if someone wants to wear long, loose-fitting religious attire near a bagel slicer, the employer might decline the request, but try to find another position for the worker away from the bagel slicer. x][s} d =@_(3"I7ZqOnmY.=s@C`0NT6_w5_/O?a(Km~]Wy]]? I have joined the office 5 months ago. One option that I would propose is [enter request]. For instance, if you are unable to work on a Sunday, offer to work on a different unpopular shift instead, so that your colleagues are not disproportionately disadvantaged by your request either. Please let me know your decision at your earliest convenience. Once a religious objection to taking a vaccine is established, an employer has a duty to accommodate that religious belief up to the point of undue hardship. The first step in requesting an accommodation in the workplace is to decide how to make the request. ) or https:// means youve safely connected to the .gov website. For Deaf/Hard of Hearing callers: It is the policy of the University of Washington to reasonably accommodate students' religious observances in accordance with RCW 28B.137.010.. State that your request is not costly, inconvenient, or unsafe in any way, and should therefore be granted. On [enter date or dates] we will be observing [name of holiday]. I would also be open to any other suggestions that you might have. Train managers to recognize religious exemption requests and to refer them to HR. Would you please let me know in the next week? Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. I would like to request an exception based on my religious beliefs and practices. 5. The EEOC published a sample form that employers can use for religious accommodation requests from workers, which have risen as Covid-19 vaccine mandates proliferate in the workplace. Therefore, the individual making the request must be "qualified", meaning the employee is able to perform the essential functions of the job with or without a reasonable . else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) { Here in Canada the Justice Centre for Constitutional Freedoms (JCCF) offers this advice: The religious objections held by individuals to specific vaccines will vary significantly. The need for religious accommodation may arise where an individual's religious beliefs, observances or practices conflict with a specific task or requirement of the position or an application process . Accordingly, employers should treat religious exemption requests with care and consistency, as a matter of law and respect for your employees.Requesting a religious exemption is not a free pass, though. student affairs representatives, faculty, managers, and/or supervisors) who participated in the interactive process. Sincerely, }, I believe that such a request would not be unsafe, inconvenient, or costly. [1] Faculty/staff are hereafter referred to as employee(s).[2] Students who cannot take a quiz, test, or final exam on a scheduled date due to a religious observance must inform OIE of any conflicts before the semesters add/drop deadline, or as soon as possible after a particular assignment or examination date is announced. When May an Employer Reject a Religious Accommodation Request? Work a flexible schedule so that the employee can leave the job on Friday afternoon before sundown, to permit time to travel home before Sabbath begins. If you think you may have a medical emergency, call your doctor, go to the emergency department, or call 911 immediately. All content available on or through samplehardshipletter.org is for general information purposes only. information only on official, secure websites. Requests should be made as early as possible to allow sufficient time to engage in an interactive process. Official websites use .gov the type of workplace and the nature of the employee's duties, including whether the employee requesting a religious accommodation to a COVID-19 vaccination requirement works outdoors or indoors .

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